Digital Room Records, also known as Licensee, is a record label and only releases electronic music.
General Terms and Conditions (GTC) for Digital Room Records
1. Scope
These GTC apply to all contracts between Digital Room Records (hereinafter "label") and the contractual partner (hereinafter "artist") as well as to all legal relationships resulting from them.
2. Subject of the contract
The label undertakes to distribute and market the artist's musical works. The artist grants the label the necessary rights of use.
3. Transfer of rights
The artist transfers to the label the exclusive rights to reproduce, distribute and publicly reproduce the musical works subject to the contract for the duration of the contract.
4. Remuneration
Net revenues actually received by the Label from exploitation of the Release shall be shared 50/50 between Label and Artist unless otherwise agreed. Billing is carried out upon request from the artist and may also be provided periodically at the Label's discretion.
4.1 Royalty payments will only be issued once the Artist's payable balance reaches a minimum amount of EUR 100. Any unpaid balance shall be carried forward to future accounting periods. Upon termination or expiration of the agreement, any positive outstanding balance shall be paid regardless of the minimum threshold. Any overpayment made to the Artist may be deducted from future royalty payments or invoiced separately by the Label. Royalty payments shall be processed upon receipt of a valid invoice from the Artist. If no invoice is submitted, the accrued balance shall remain on the Artist's account and be carried forward until such invoice is received. The Label shall not be deemed in default of payment until a valid invoice has been received.
5. Obligations of the artist
The artist ensures that the works are free of third-party rights and do not infringe any copyrights. The artist is obliged to provide all necessary information and materials in a timely manner.
6. Contract term and termination
The contract term is 2 years. Early termination is only possible for good cause. After the end of the contract, all unused rights revert to the artist.
7. Liability
The label is not liable for indirect damages or lost profits. Liability is limited to intent and gross negligence.
8. Confidentiality
Both parties undertake to keep all confidential information confidential.
9. Data protection
The label undertakes to comply with the applicable data protection regulations. The artist consents to the processing of his personal data insofar as this is necessary for the performance of the contract.
10. Severability clause
If a provision of these terms and conditions is invalid, the rest of the contract remains valid. Instead of the invalid provision, a provision corresponding to the economic purpose applies.
11. Place of jurisdiction and applicable law
The place of jurisdiction is Linz, Austria. The law of the Republic of Austria applies.
12. Expenses for Music Promotion
The Label may, at its sole discretion, conduct promotional and marketing activities for the Artist and the Release.
All associated costs shall be considered recoupable. The percentage of such costs to be recouped from the Artist's royalty account shall be determined by the Label and communicated to the Artist in writing prior to the commencement of the promotional activities.
Unless otherwise agreed in writing, promotional expenses may be shared between the Label and the Artist at a ratio determined on a case-by-case basis.
The Artist acknowledges that the Label is under no obligation to undertake any specific promotional activity requested by the Artist. The type, scope, timing and budget of all promotional activities shall remain solely at the Label's discretion.
AGB Clause – Submission of Copyright and Metadata Information
13. Submission and Maintenance of Copyright, Metadata, and Payment Information
13.1 The Artist agrees to provide the Label with all necessary metadata and rights-related information required for the registration, release, distribution, and royalty accounting of the musical work. This includes, but is not limited to:
– Track titles,
– ISRC codes (if available),
– Names and roles of all contributors (e.g., composers, lyricists, producers),
– Performing rights organization (PRO) affiliations,
– Ownership and royalty splits,
– Contact details,
– Payment and bank account information, and
– Any other relevant metadata.
13.2 All required information must be submitted in full and in writing no later than 30 days prior to the scheduled release date.
13.3 The Artist is obligated to promptly inform the Label in writing of any changes to the submitted information, including after the release of the work. This includes updates to names, contributor roles, PRO affiliations, ownership shares, and especially banking and payment details.
13.4 The Artist is solely responsible for the accuracy, completeness, and timely updating of this data. The Label shall not be held liable for any damages, delays, or royalty misallocations resulting from incorrect, outdated, or incomplete information.
13.5 Royalty payments may be withheld until all required data, including a valid and current bank account, has been properly submitted and verified.
13.6 The Label reserves the right to delay or cancel the release of any work if the necessary data has not been submitted or updated as required.
14. – Post-Release Edits and Administrative Fee
14.1 Changes to artist details, credits, collaborations, or any other metadata of a released track are generally only possible prior to official publication.
14.2 After release, such changes may only be approved under exceptional circumstances and with explicit written consent from the publisher.
14.3 If such a post-release change is accepted (e.g. removal of an artist name, correction of credits), an administrative fee of at least €150 (net) will be charged.
The exact fee depends on the technical and organizational effort (e.g. switching to draft mode, re-uploading, coordination with distributors or platforms) and may reach up to €250 (net).
14.4 The fee is due immediately upon confirmation of the requested change.
15 – Takedown Policy
A takedown (removal of a released track from platforms) requested by the artist is only possible in exceptional cases and requires a written agreement from both parties.
The label is not obligated to comply unless there are legal grounds (e.g. copyright infringement).
If a takedown is granted at the artist’s request, the label may charge a processing fee and seek compensation for any resulting financial or reputational loss.
Withdrawal from a planned release is only possible up to 14 days before the scheduled release date.
Digital Room Records Music Promos:
Our Music Promos are for promotional use only. Not for sale, resale, or redistribution. Unauthorized copying, sharing, and public performance outside of promotional purposes are strictly prohibited.
Music Downloads from our store:
All rights reserved. Unauthorized copying, sharing, distribution, or resale of downloaded content is prohibited. All digital files from our shops are for personal use only and may not be used for commercial purposes without explicit permission from the copyright owner.